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                    Event permit application form

                    If you would like to hold an event in a park or open space within the City of Melbourne, please complete this form.

                    ​​​​​​​​​​​​​​​​​​Submitting an application does not guarantee availability, booking of the site or approval for the event.​​​​​

                    Before submitting an application, please check:

                    When is an event permit required?

                    You will need an event permit if one or more of these conditions apply:

                    • You plan to erect infrastructure, such as a marquee (note: chairs, tables or up to four market umbrellas are not considered infrastructure). 
                    • There will be 50 attendees or more.
                    • Your event is catered by an external supplier who is bringing temporary cooking equipment or vehicles onsite in excess of two barbecues.
                    • You require vehicle access to drop off equipment.
                    • Your event requires a reservation.
                    • You are charging participants a fee.

                    Terms and conditions

                    Please read the permit terms and conditions before submitting your application:

                    Event Planning Guide

                    Our Event Planning Guide is a comprehensive, user-friendly guide that has been created to assist event organisers preparing their event plan so they are aware of what is required when applying for an event permit.

                    Unsure what other approvals you require? Access Business Victoria's guided planning tool for up-to-date resources and information.

                    Planning around Metro Tunnel works

                    We encourage event organisers to consider the Victorian Government’s Metro Tunnel Project in the planning of future events within the city. Over the course of the project, some flexibility in planning the location of large-scale events may be required. 

                    For further information, please contact Rail Projects Victoria on 1800 551 927 (Monday to Friday, 9am to 5pm) or visit Metro Tunnel.


                    Application form​




                    1. Contact details


                    Organisation type (required)
                    Organisation (required)
                    ABN (required)
                    First name (required)
                    Surname (required)
                    Event role (required)
                    Preferred contact number (required)
                    Secondary contact number
                    Email address (required)
                    Postal address 1 (required)
                    Postal address 2
                    Postal address 3
                    Suburb (required)
                    State (required)
                    Postcode (required)

                    2. Event details


                    Name of event (required)
                    Estimated numbers of attendees (required)
                    Can the general public attend the event? (required)
                    Ticketed event (required)
                    Have you applied/received a grant or sponsorship from Melbourne City Council for this event? (required)
                    If yes, please confirm program name
                    Description/purpose of the event (required)
                    (target audience, type of activities, goals and objectives)
                    500 characters left
                    Website/Facebook link for the event 
                    (please specify the full URL, including ‘http’)
                    Background support documentation for the event, if any (Please limit the file size to less than 25 MB)

                    3. Dates and times


                    Set up date (required) 
                    Set up time (required)
                    Event start date (required) 
                    Event start time (required)
                    Event finish date (required) 
                    Event finish time (required)
                    Dismantle date (required) 
                    Dismantle finish time (required)

                    4. Event location


                    Primary location

                    Please select the Event space and then a Lawn number or park name if applicable.Note: If you select Other small park/reserve or Other street location please ensure you specify it below.

                    If you are proposing a run/walk, please provide details of your proposed route as additional location information.

                    Refer to the interactive map for details of lawn numbers and other parks and reserves.

                    Event space (required)
                    Lawn number or park name
                    Other small park or reserve
                    Other street location
                    (please specify street if not in an event space)
                    Include street and area between street, for example Swanston Street between Collins Street and Flinders Lane
                    Additional location information
                    (Why have you selected this location for your
                    event?).
                    Insert Walk/Run route details where applicable.
                    300 characters left


                    5. Proposed event infrastructure


                    None (except tables, chairs and up to a maximum of 4 market umbrellas)
                    Marquee(s) (required)
                    Marquee Size (required)
                    e.g. 3m x 3m or 3m x 6m
                    Food truck (required)
                    Other infrastructure

                    Other (please list any other proposed
                    infrastructure)
                    200 characters left

                    6. Vehicle Access


                    Is vehicle access required?

                    7. Intending to close a road


                    Are you intending to close a road?

                    8. Food and drink (Please select all that apply)



                    9. Trading (Please select all that apply)



                    Terms and conditions


                    I have completed this form to the best of my knowledge and have read and understood the terms and conditions.
                    I give authority on behalf of the organisation applying for the event permit to lodge this application.
                    The City of Melbourne is committed to protecting your privacy. The personal information requested on this form is being collected by City of Melbourne for the purpose of granting an event permit and issuing of invoices relating to this event or any other directly related purpose. It will not be disclosed to any other external party without your consent, unless required or authorised by law. If the personal information is not collected, an event permit will be unable to be granted. If you wish to alter any of the personal information you have supplied to City of Melbourne, please contact Council via telephone 9658 9658 or email events@melbourne.vic.gov.au

                    View terms and conditions

                    View privacy policy


                    Once you click Submit, please do not attempt to refresh or resubmit this form.
                    After submission, you will be redirected to a confirmation page.
                    For assistance, please contact 03 9658 9658
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