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What's on City of Melbourne

Melbourne event planning guide

The Event Planning Guide is a comprehensive, user-friendly guide that has been created to assist event organisers with preparing their event plan so they are aware of what is required when applying for an event permit.

This document includes a step-by-step guide to planning your event in Melbourne, information on holding events in Melbourne's parks and gardens, roads and laneways, as well as includes a range of useful templates. 
In order to hold an event within the City of Melbourne you must have an event permit and an approved event plan. Holding a successful and safe event requires careful planning. Events often affect the day to day running of the city. They usually involve the public and often involve additional elements such as road closures, pedestrian management, health services considerations and promotional activity. Events may also require the assistance of public authorities including Victoria Police, public transport providers and emergency services.

Have you thought about holding your event at Melbourne's waterfront? 

With waterfront views and stunning sunsets, Docklands is the perfect place to host your next event. From cultural events, to boat shows, exhibitions and charity events, Docklands has hosted major events and festivals such as the Melbourne Summer Boat Show, New Year's Eve celebrations, Japanese Summer Festival, Motormania, Suit up and Ride and more. 

Event spaces at Docklands managed by the City of Melbourne include:

New Quay Promenade, Waterfront City Promenade, Yarra's Edge, Victoria Harbour Promenade, Harbour Esplanade.

To apply for an event permit within the City of Melbourne please first read the terms and conditions and then fill out an event permit application form.

Time frames

A good guide is to allow a minimum of two weeks notice for any low impact events and 6–12 months for large scale events, depending on size.


Fees vary depending on the type of event, for example large-scale, corporate or charity events.

Contact us

If at any time during the application process you wish to contact the City of Melbourne, you can do so by calling 03 9658 8008. 

Further information

Download a copy of the guide:

Please refer to the word document for the current version or contact Events Melbourne, Strategic Planning and Logistics on 03 9658 8008.

Melbourne Event Planning Guide (PDF 1.5MB) 
Melbourne Event Planning Guide (Word 414KB) 


Reinstatement fact sheet (PDF 968kb) 
Reinstatement fact sheet (Word 62kb)  

Also see Green events.

Front cover of guide booklet